Every lead, every channel — one pipeline
WhatsApp Flow registration. Students register directly from a WhatsApp conversation — no link, no external form.
Multi-source ingestion. WhatsApp, Meta ads, referrals, Counselify, and aggregators (Applyboard, Crizac, Infinite Group) feed one unified queue.
Inquiry Quality Score. Every new lead is scored on intake so counsellors know who to call first.
Automatic counsellor assignment. Round-robin or manual override.
Stage-gated pipeline. From inquiry through to visa — no student progresses without a logged counsellor action.
Your students live on WhatsApp. So does Applyform.
Automated nurture sequences. From a 10-minute first touch to a 7-day recovery sequence — no student goes cold without a reason.
Broadcast messaging. Segment lists by intake, country of interest, or pipeline stage.
Respond.io omnichannel inbox. WhatsApp, email, and SMS in one team view.
AI handles tier-1 FAQs. Human counsellors take over the moment the student signals intent to apply.
Call logging. Answered, dropped, and average call time tracked by counsellor.
Know exactly where every student is — and what they need next
Persistent AI context per student. Every message, note, email, and call distilled into a living summary, updated continuously.
AI-maintained student timeline. Every action is logged and narrated automatically — no manual note-taking.
Sentiment detection. Flags at-risk or disengaged students before they go cold.
Daily AI summary. Pushed to each counsellor's task queue every morning.
Priya is targeting a September MSc in Data Science in the UK, budget £18–22k. IELTS booked for next week. Responsive on WhatsApp, high intent. Next: confirm shortlist and request transcripts.
Know which ads, which counsellors, and which messages are converting
Meta Conversions API. Server-side attribution from ad click to enrolled student — accurate even with iOS privacy restrictions.
Counsellor performance dashboard. Daily, weekly, and monthly call handling, conversion rates, and response times per counsellor.
Referral tracking. Commission rules, approval workflow, and payout tracking — all inside Applyform.
Funnel analytics. Inquiry-to-application, application-to-offer, and offer-to-enrolment conversion rates.
Multi-tenant architecture. Your agency data is fully isolated from all others.
AWS-native infrastructure. High-availability monitoring and uptime alerting.
Monthly subscription. No setup fees, no lock-in, cancel any time.
Global. Built for any study destination, any student origin country.